5.28.130 City services and equipment use fees.
A. Payment of Fees. Upon approval of an application for a special event permit, and the city agrees to provide services, the mayor or mayor’s designee shall provide the applicant with a statement of the estimated cost of providing city personnel and equipment. The applicant/sponsor of the event shall be required to pay standard rental rates for city services and equipment ten days prior to the event. Final billing of additional accommodations and staff hours will be billed after the event and must be paid within thirty days. City services and equipment may include the use of police officers and public works employees for traffic and crowd control, pick up and delivery of traffic control devices, picnic tables, extraordinary street sweeping, and any other needed, requested or required city service and the cost of operating city equipment to provide such services.
B. Refunds or Overruns. If the actual cost for city services and equipment on the date(s) of the event is less than the estimated cost, the applicant/sponsor will be refunded the difference by the city in a timely manner. If the actual cost for city services and equipment on the date(s) of the event is greater than the estimated cost, the applicant/sponsor will be billed for the difference.
C. Waiver of Fees.
1. Only fees associated with city facilities may be waived if they meeting the following criteria:
a. The activities are conducted by a nonprofit organization;
b. The activities are open to the public without discrimination;
c. The activities will benefit the public health, safety, or welfare; and
d. There is no charge for admission, participation, or a vendor fee.
2. The fees for city services and equipment may also be waived in part or in full by the mayor or mayor’s designee if the applicant/sponsor signs a verified statement that the event’s purpose is First Amendment expression, and that the cost of city services and equipment is so financially burdensome that it would constitute an unreasonable burden on the right of First Amendment expression. (Ord. 007/2023 § 1 (Exh. A); Ord. 923, 1989. Formerly 5.28.110)